SPECIAL BOARD MEETING

January 30, 2008

The Board of Education for the Bay City Independent School District met in a special session on Wednesday, January 30, 2008, at 7:00 p.m. in the district's administration building located at 520 7^th Street, Bay City, Texas. The following members were present: President Paul Johnson; Trustees Powell, Rutherford, Volkmer, Humphries and Crummett. Trustee Smith was absent. Others present included TASB Consultant, Butch Felkner.

President Johnson called the meeting to order at 7:00 p.m.

LEADERSHIP PROFILE REPORT BY TASB CONSULTANT

TASB Consultant, Butch Felkner, presented the findings of the Leadership Profile Assessment that was conducted on January 22, 2008.

Trustee Powell, seconded by Trustee Crummett, made a motion to accept the qualifications and characteristics of a superintendent, as chief executive officer (CEO), as presented by TASB. The motion carried by a vote of 6-0.

ADJOURNMENT

There being no further business, Trustee Crummett, seconded by Trustee Volkmer, made a motion to adjourn. The motion carried by a vote of 6-0. President Johnson adjourned the meeting at 8:00 p.m.

A copy of the report can be found on pages 43-48 of the agenda book.

________________________ ____________________________

Paul T. Johnson, President Tim Powell, Secretary

SPECIAL BOARD MEETING

January 22, 2008

The Board of Education for the Bay City Independent School District met in a special session on Tuesday, January 22, 2008, at 7:00 p.m. in the district's administration building located at 520 7^th Street, Bay City, Texas. The following members were present: President Paul Johnson; Trustees Rutherford, Volkmer, Humphries and Crummett. Trustee Smith and Trustee Powell were absent. Others present included TASB Consultant, Butch Felkner.

President Johnson called the meeting to order at 7:00 p.m.

DISCUSSION WITH TASB CONSULTANT REGARDING SUPERINTENDENT/CEO SEARCH PROCESS

The Superintendent/CEO search process was discussed, no action was taken.

ADJOURNMENT

There being no further business, Trustee Rutherford, seconded by Trustee Volkmer, made a motion to adjourn. The motion carried by a vote of 5-0. President Johnson adjourned the meeting at 7:40 p.m.

________________________ ____________________________

Paul T. Johnson, President Tim Powell, Secretary

REGULAR BOARD MEETING

January 14, 2008

The Board of Education for the Bay City Independent School District met in regular session on Monday, January 14, 2008 at 7:00 p.m. in the district's administration building located at 520 7^th Street, Bay City, Texas. The following members were present: President Paul Johnson; Trustees Rutherford, Humphries, Powell, Volkmer, Smith (arrived at 7:20) and Crummett. Others present included the Superintendent, Mr. Richard Walton; Assistant Superintendent, Hal Roberts; Director of Business and Technology, Rick Johnson; Director of Special Education, Kathy Hyer; BCHS Principal, Walt Wendtland; BCJH Principal, Brandon Hood; BCMS Principal, Heath Koenig; Special Education Supervisor, Janice Popp; Counselors; Students; Heather Menzies with the Bay City Tribune; Ross Cunningham with the Matagorda County Advocate; and Terri McCulloch, Recording Secretary.

President Johnson called the meeting to order at 7:01 p.m. and asked Ross Cunningham to open the meeting with a prayer.

Following the prayer, Trustee Powell led the audience in reciting the Pledge of Allegiance.

President Johnson called for additions, deletions, or corrections to the following meetings of the Board:

Regular Meeting - November 19, 2007

Workshop Meeting - December 6, 2007

Workshop and Special Meeting - December 11, 2007

Trustee Powell, seconded by Trustee Rutherford, made a motion to approve the minutes of the previous meetings as recommended. The motion carried by a vote of 5-0. Trustee Crummett was out of the room.

AUDIENCE WITH PATRONS

Pedro Garcia, President, and several representatives of the Bay City High School Student Council presented each Trustee with a framed certificate for School Board Appreciation Month and thanked them for giving their time to Bay City School District.

CELEBRATION OF EXCELLENCE

Superintendent Walton recognized the Board of Trustees for Celebration of Excellence and presented each Board Member with a medal and a monogrammed stadium blanket. Mr. Walton stated the administration appreciates the hard decisions they have to make doing what is best for the students and employees of Bay City ISD.

SPOTLIGHT ON COUNSELORS

Bay City High School, (Shelly Grimes, Shelby Hood, Becca Sitz, and Crystal Matthews) Bay City Jr. High, (Mary Anne Harrison and Christa Bowers-Saha) and Bay City Middle School (Jessie Stone) Counselors gave presentations on the duties they perform on a yearly basis. These duties include but are not limited to:

• Scheduling and Curriculum

* master schedule

* schedule changes

* classroom presentations

* check and maintain student credits

• Testing Responsibilities

* TAKS

* PSAT/SAT

* ACT

*TELPAS

• Special Programs

* Special Education

* 504/Dyslexia

* Gifted/Talented

* PEIMS

* AVID

• Individual Counseling

* career opportunities

* home issues

* peer pressure

* grief

* bullying

* sexuality issues

* gang involvement

* pregnancy

• Promoting and building positive attitudes and strong character

The Board of Trustees thanked the counselors for their presentation and the work they do for Bay City ISD.

ITEM #1 - FINANCIAL REPORT

Trustee Volkmer, seconded by Trustee Humphries, made a motion to approve the financial report as presented by the administration. The motion carried by a vote of 7-0.

ITEM #2 - RESIGNATIONS

The administration recommended that the following resignations be approved:

• PATTI LYLE JOHNSON -------------------- Deputy Superintendent

Central Office

Effective February 29, 2008

Trustee Rutherford, seconded by Trustee Volkmer, made a motion to approve the resignation as presented. The motion carried by a vote of 7-0.

ITEM #3 - COMMUNICATIONS

There are no communications to report.

ITEM #4 – RESOLUTION SUPPORTING THE CITY OF BAY CITY'S SAFE ROUTES TO SCHOOLS AND TRAFFICE DIVERSION PROGRAM

The City of Bay City is asking BCISD to support and approve a resolution asking the Texas Department of Transportation to install an additional traffic light by the new hospital. The administration feels this will make it safer around the high school and recommends approval.

Trustee Smith, seconded by Trustee Crummett, made a motion to approve the resolution supporting the City of Bay City's safe routes to schools and traffic diversion program. The motion carried by a vote of 7-0.

A copy of the resolution can be found on pages 6-32 of the agenda book and in Legal Document Book VIII, page 60.

ITEM #5 – PRE-PAID LEGAL PRESENTATION

Althea Cartman, Vadar Jackson, and Phaedra Jackson, representatives of Pre-Paid Legal Services, Inc., gave a presentation on the services they would like to offer to BCISD employees. Pre-Paid Legal Services, Inc. offers two programs for payroll deduction. Identity Theft Shield continuously monitors individual credit reports and helps restore your name and credit with affected agencies and institutions if you are a victim of identity theft. Pre-Paid Legal services include preventive, motor vehicle, trial defense and IRS audit services with attorneys available for phone conferences 24 hours a day, 7 days a week. Following the presentation, the Board of Trustees thanked the women for their time.

ITEM #6 – CONSIDERATION OF 2008-2009 SCHOOL CALENDAR

The administration recommended the approval of the 2008-2009 school calendar. If approved, school would start for students on August 25, 2008 and end on May 30, 2008. There are issues Superintendent Walton wants the board to be aware of before approving the calendar. The recommended calendar does not include Martin Luther King, Jr. Day as a holiday but does allow for Good Friday and the Wednesday before Thanksgiving. Mr. Walton has a calendar option that would allow holidays for Good Friday, the Monday after Easter, MLK day, Memorial Day and days for the rodeo in February. This calendar would start on August 25, 2008 and end on June 5, 2009

Following discussion, Trustee Crummett, seconded by Trustee Rutherford, made a motion to table the approval of the 2008-2009 calendar until the February 18, 2008 meeting so employees can give more input about the school holidays. The motion carried by a vote of 7-0.

A copy of the proposed school calendars can be found in the agenda book on pages 33-35.

ITEM #7 – REPORT ON RESIDENTIAL TREATMENT FACILITY

MCES and Special Education Director, Kathy Hyer, reported on the requirements made by TEA for serving students in the Sandstone, Inc. residential facility during the 2007-2008 school year. Because Sandstone, Inc. has closed the residential facility in Bay City, the district was unable to implement all the items in the corrective action plan.

A copy of the planned changes can be found on pages 36 and 37 of the agenda book.

ITEM #8- ORDER ANNUAL TRUSTEE ELECTION

The Board of Education was asked to order its annual election for school trustees on May 10, 2008. The trustees are to be elected to fill two (3) three-year terms. Those positions to be filled are Position 4, presently held by Andrew Smith and Position 5, presently held by Dr. Jim Humphries.

Trustee Volkmer, seconded by Trustee Rutherford, made a motion to approve the call for election as recommended. The motion carried by a vote of 7 - 0.

A copy of the order can be found on pages 38 and 39 of the agenda book.

ITEM #9 – MEMORANDUM OF UNDERSTANDING REGARDING TRANSPORTATION OF JUVENILE OFFENDERS

Superintendent Walton explained that the County Sheriff's office is asking Bay City ISD, along with other county entities, to hire a Juvenile Transportation Officer to transport court ordered juveniles to detention facilities, hearings, required court appearances, etc. and have the entities share the cost for this officer. The cost to BCISD would be between $7,600 and $8,600 per year. Judge McDonald has a meeting set up for January 24, 2008 with the entities to discuss this new position.

Following discussion, Trustee Rutherford, seconded by Trustee Humphries, made a motion to table the MOU until after Mr. Walton meets with the County Judge. The motion carried by a vote of 6-0. Trustee Crummett recused himself from the vote.

ITEM #10 – PUBLIC HEARING ON AEIS REPORT

Superintendent Walton announced the board would enter into public hearing at 9:00 p.m. to discuss the Academic Excellence Indicator System Report (AEIS). He explained that the Texas Education Agency compiles data from all the school districts in the State regarding test scores, pupil/teacher ratio, student ethnicity, etc. to see how local district's compare with other districts. From the District level, the data is then broken down to each campus level. The campuses receive a "report card" that is sent home with each student to show how well their campus is doing compared to others.

There being no questions from the audience, the public hearing was closed at 9:07 p.m.

oHHH

SUPERINTENDENT’S REPORT

A. Superintendent Walton announced that the Employee Appreciation Banquet would be held on May 14, 2008 at 7:00 p.m.

B. Assistant Superintendent, Hal Roberts, reported that all new substitutes and non-professional employees will now be required to be fingerprinted (at their expense) before being able to work for BCISD.

C. Mr. Walton praised the BCHS girls' basketball team and announced they were undefeated in district play.

D. Mr. Walton announced the continuing education hours for each board member. Trustees Johnson, Smith, Powell, Rutherford, Volkmer and Crummett have exceeded the required hours. Trustee Humphries will complete the requirements by May of 2008. A copy of the record can be found on page 40 of the agenda book.

COMMENTS FROM BOARD MEMBERS

Trustee Volkmer announced that Trustee Humphries ran in the Houston Marathon and completed the race in 4 1/2 hours.

Trustee Humphries announced that the Wellness Matagorda, Inc. walking trail has 120-150 trees planted around the trail that were donated by Scott Peden and Scott Evans.

President Johnson announced there would be a special meeting on January 22, 2008 at 7:00 p.m.

ADJOURNMENT

There being no further business, Trustee Smith, seconded by Trustee Crummett made a motion to adjourn. The motion carried by a vote of 7-0. President Johnson adjourned the meeting at 9:25 p.m.

________________________ ____________________________

Paul T. Johnson, President Tim Powell, Secretary