Bay City Independent School District
Distinguished Alumni Awards Program
Guidelines and Procedures
Purpose of the
Distinguished Alumni Awards Program
To
recognize and honor all former graduates of the Bay City Independent School
District (BCHS & Hilliard HS) whose achievements, strengths of character
and citizenship serve as models to inspire and challenge today’s students.
Goal 1: To honor BCISD (BCHS /Hilliard HS) graduates who have distinguished
themselves, and in doing so, brought honor and/or positive recognition to
our school district and community.
Goal 2: To bring positive attention and publicity to the quality of BCISD
by highlighting successful graduates.
Distinguished
Alumni Awards Committee
The
Awards Committee shall be a standing committee of seven (7) members.
1.
BCHS/Hilliard High School Graduate,
2.
Two BCISD Public Information & Communication Department Advisory Council Members (if council term
expires, term will be filled by a current council member),
3.
One Board of Trustee member,
4.
Three residents of Matagorda County.
Each
committee member shall serve for a three (3) year term, with terms running
from the conclusion of one Awards Ceremony through the implementation of the
next Award Ceremony. Two (2) members shall rotate off each year. The Bay
City ISD Distinguished Alumni Committee shall name the new committee
members. Past committee members must be off the committee for one year
before re-election.
The
Superintendent of Bay City ISD, the Deputy Superintendent, and the
Coordinator of Public Information, shall serve as ex-officio members of
the Committee, without voting rights. The Committee with majority rule will
appoint replacements for vacant unexpired terms. The Bay City ISD Public
Information & Communication Department shall maintain all records or files and act as
archivist for the Awards Program.
Nominating
Procedure
1. Any
person may submit a nomination for consideration to the Awards Committee.
2.
Submittal of the completed nomination form provided by the Awards Committee
is required.
3.
Nominations will be accepted until 4:00 p.m. on the third Wednesday in
April.
Nomination forms are available on line at
www.bcblackcats.net, Bay City ISD
Administration Building reception desk, or a nomination form may be
requested in writing to: Bay City ISD Public Information &
Communication Department,
2400 4th Street, Bay City, TX 77414.
The
committee is not responsible for nominations lost in the mail, delivered to
the wrong location, not legible, missing pertinent information, or those
received after the nominating deadline.
Eligibility for
Awards
1. The
Distinguished Alumni Award shall be open to any alumnus or alumna who
graduated from Bay City High School or Hilliard High School and is at least
thirty-five (35) years of age at the time of nomination. Awards for alumni
will be given for achievement in various fields of service including, but
not limited to, the fine or performing arts, business, education,
entertainment, law, medicine, military, philanthropy, politics, public
service, religion, scholarship and science.
2.
Awards may be given posthumously and, in such instances, there shall be no
age requirement.
3. No
current member of the Awards Committee shall be eligible for an Award.
4. Current
employees, or present Board Members of the district, are not eligible for
consideration. Former students, teachers, administrators, trustees who are
BCISD graduates are eligible, but all employees do not become eligible until
they are former employees.
Selection
Procedure
1. The
Awards Committee shall receive and review each nomination. Award Honorees
shall then be selected by the Awards Committee. No fewer than five (5)
Awards Committee members shall be present for this selection. Proxies shall
not be permitted.
2. In
each year, no more than twelve (12) awards can be given.
3. The
Awards Committee reserves the right to reject any or all nominations.
4.
Individuals nominated for an award, and not chosen, shall remain nominees
for two (2) additional years; after which, the nomination may be resubmitted
for consideration.
Formal
Notification and Receipt of an Award
1.
Following the Awards Committee balloting, each Award
Honoree
shall receive a letter signed by the Superintendent of Schools, informing
the
Honoree of his
or her election. Each Award
Honoree
shall submit the following: a
current
5 X 7 photograph (not to be returned), a brief personal
statement/acceptance, and a condensed version of career highlights for
publication.
2. The
award must be accepted in person or as approved by the Awards Committee.
Posthumous Awards shall be accepted by a member of the designee’s immediate
family or by a person deemed acceptable to the Awards Committee.
Distinguished
Alumni Awards Reception and Recognition
Recognitions will be made during halftime at a designated football game. A
special insert with honorees will accompany the football game program.
1.
Honorees shall be announced at a place and time to be scheduled annually.
They will be guests of honor at the Distinguished Alumni Reception.
2. The
form of the award shall be determined by the Awards Committee.
Permanent
Recognition for Distinguished Alumni
1.
Honorees’ pictures, brief biography and statement, will be temporarily
displayed in the high school library and then permanently displayed in the
BCISD Administration Building Multipurpose Room.
Nomination Form (.doc format)
Nomination Form (.pdf format)
